Weekly content plan with AI review drafts

The weekly content plan creates new posts for you on a fixed schedule. AI writes the captions, your own media library supplies the images and videos, and nothing is published until you approve it.

What the workflow does

• Runs on a schedule you choose, for example every Monday at 09:00 in your timezone.
• Picks topics from your briefing and optional topic list, and avoids repeating recent topics.
• Uses only media from your own media library. No stock or AI-generated media.
• Writes one caption per topic and language, for example German, Italian and English.
• Saves every post as a draft with a proposed publish date and sends you a notification.

The five steps

The template builds the workflow from five steps. Each step answers one question:

Set it up

1. Open Workflows and choose Use Template → Weekly content plan.
2. Select the Trigger and choose the days it runs on, the start time and the timezone. Pick single days, Every day or Mon–Fri. For AI post workflows, enable Prepare drafts before delivery to choose when they should become available for review instead. Creation begins one hour earlier, including on the previous day for a delivery shortly after midnight. The review page and notification become available at the delivery time. This is a target time, not a guarantee against AI-provider or server delays; failures appear in the run log and workflow notifications. Run now still creates immediately available test drafts.
3. Select Content and fill in:
   • Briefing: who you are, your audience, tone of voice and what to avoid.
   • Topic ideas (optional): one per line. Leave empty to let AI suggest topics.
   • Media library: media type, folder and tags. The step shows how many media items match and how many this workflow has not used yet.
   • Order: let AI pick media that fits each topic, or work through the folder newest first, oldest first, alphabetically or at random.
   • When every media item has been used: start over from the beginning, or pause and notify you.
4. Select Create posts and choose Topics per run, Languages and Accounts. Each topic gets one post per language and account.
5. Select Publish schedule and choose the publish days and times.
6. Activate the workflow.

The summary above the canvas describes the whole workflow in one sentence, so you can check it before activating.

Two visible topic lanes

To show two topics as separate branches, set the first Create posts action to 1 topic per run, choose the three languages and accounts, and give the lane a name. Click Add another topic lane. The second lane inherits the languages and accounts; both use the same content source and lead into a shared approval step. Each lane creates one topic, so two lanes with three languages create six drafts per account. The briefing and recent topics guide the AI; a repeated topic from another lane in the same run is retried, then rejected if it still repeats. The preview counts both lanes together, and their drafts appear together on the review page.

The panel shows the AI credits each run uses: one credit per topic and language, plus one for the workflow run.

Review and approve

When drafts are ready, open the notification or choose Review posts on the workflow card. For each topic and language you can:

• Edit the caption and the publish date.
• Approve to schedule the post on all selected accounts.
• Discard to delete the drafts.

Drafts do not expire, so you can review them over several days. Use Approve all when everything looks good. Before scheduling, a confirmation shows every publication time in the workflow timezone. Expired dates, or dates less than ten minutes away, are replaced with the next available slots from your current publish schedule. Nothing changes until you confirm these exact dates. If a draft changes or a date becomes too close while you are reviewing the confirmation, open a fresh preview before approving.

Use a folder as a content queue

A media folder works like a queue for the workflow:

1. In the Media library, select the images or videos and choose Move to folder. Pick a folder or create a new one, for example "summer-2027".
2. In the Content step, select that folder and an Order.
3. Each run takes the next media items the workflow has not used yet. New uploads to the folder join the queue automatically.

A media item counts as used once it is in a draft or post of this workflow. If you discard a draft, its media goes back into the queue.

This also works without AI-generated posts. In a publishing workflow (for example Instagram · Feed post), choose Media library as the source in the Content step and write a Post text. Each run publishes the next media item from the folder with that text. In the action you can keep the text, add a prefix or suffix, or let AI rewrite it for each post. Add an Approval step if you want to check every post first.

Approval for other workflows

You can add the Approval step to any publishing workflow, for example one that reposts from your repost queue. With this step the workflow creates drafts instead of scheduled posts, and they wait on the same review page until you approve them.

Tips for better results

• Give your media files descriptive names, folders or tags such as "sauna-evening.jpg" or "breakfast". The AI chooses media by name, folder and tags.
• Keep enough media in the selected folder. Each run needs at least one file per topic, and the Content step warns you when too few match.
• Mention facts you want in the posts, such as opening times or offers, in the briefing. The AI is instructed not to invent prices, dates or offers.

Related guides

Learn the basics in Workflow Builder and organize your files in the Media Library.